Digital Design department meeting 20181114

Time: 12:30-13:30
Room: 4A14-16

Agenda

  1. General information
    • Faculty and PhD positions
      Postdoc, Christian Hviid Mortensen (GIFT project)
      Videnskabelig assistent, Julie Münter Lassen (Aske's project)
    • Information from management, boards and councils
      Management:
      DesignLab to be turned into auditorium for 193 persons during summer 2019 (Lone)
      Lab council:
      Decision about re-configuration of 5A14-16 to host prototyping, hardware sketching etc - but not soldering! (Lone)
      IT-infrastructure council: Request for more computing capacity for DD (Luca)
      Infrastructure group: Lone has asked to step in 12/11-2018
      Library council: Any news? (Gitte)
    • Other information
      Election for ITU’s Internal Working Environment Organisation / Safety Group 5 (Digital Design). Deadline for candidates 26/11-2018.

    • GPDR in research event 15/11
    • GPDR in research / e-learning course from SDU

2. Good news and accomplishments
  • New research projects / grants
  • Other stuff to celebrate
    Course evaluations

3. Presentation of HR Manager (Kirsten) Digital Design HR Support (Nina), and New Academic Career Mentor process. Visit from HR (Kirsten, Nina, Lone)

4. Debriefing Supervisor allocation process (Stine, Jörn, Lone)

5. Debriefing B/KDDIT-teaching clusters process (Jonas, Jörn)

6. Vision work day program with focus on ITU values and research group experience sharing (Lone + DD research thing)

7. Spring 2019 funding workshop ideas- proposal: invite DFF + coaching from research support (Lone)

- during spring: all senior faculty / research groups formulate a 3-5 year funding plan (Lone)

8. AOB

Minutes


  1. General information
    • Faculty and PhD positions
      Postdoc, Christian Hviid Mortensen (GIFT project)
      Videnskabelig assistent, Julie Münter Lassen (Aske's project)
    • Information from management, boards and councils
      Management:
      DesignLab to be turned into auditorium for 193 persons during summer 2019 (Lone)
      Lab council:
      Decision about re-configuration of 5A14-16 to host prototyping, hardware sketching etc - but not soldering! (Lone)
      Lone: It is a huge step that we are able to reconfigure 5A14-16. Regarding soldering: If we can find facilities in our neighborhood, management is willing to rent space.

      IT-infrastructure council: Request for more computing capacity for DD (Luca)
      General problems and demands regarding computational powers, please go to Luca.

      Infrastructure group: Lone has asked to step in 12/11-2018
      Library council: Any news? (Gitte)There are still means to buy materials – go to the library website or send an email to Gitte. Remember to book library courses for you students.

    • Other information
      Election for ITU’s Internal Working Environment Organisation / Safety Group 5 (Digital Design). Deadline for candidates 26/11-2018.
Now each department gets a working environment representative and you get a deduction in PP’s (think it is 8 PP-points).
Torill volunteers to represent digital Design in the Internal Working environment Organisation.
  • GPDR in research event 15/11
  • Aske: There will be a follow up event January/February for those of you not able to attend tomorrow.

  • GPDR in research / e-learning course from SDU

2. Good news and accomplishments
  • New research projects / grants
  • Other stuff to celebrate
    Course evaluations
    The course evaluations are very good – the overall score is satisfying. This should also be seen relatively to our revised programs and courses – it takes time to get a course shaped.

3. Presentation of HR Manager (Kirsten) Digital Design HR Support (Nina), and New Academic Career Mentor process. Visit from HR (Kirsten, Nina, Lone)
New initiative with a single point of contact to HR, part of a process of developing a more relevant and stronger HR support
Comments:
Torill: Most VIP have very little contact with HR. Can you give us an idea of the visions your are working with?
Kirsten: You have met us in the recruitment processes. Policies in general conducted in ITU e.g. MUS, salary, absence, illness, maternity/paternity leave, problems with your manager etc. – You can address any issues in HR.
Espen: Who will be in charge of PhD-hiring in the department?
Nina will take over DD PhD hiring.

Academic career mentor (see slides)

The initiative is a collaboration between the three departments and HR.
Why: To support junior researchers in their career development. HoD assigns the mentor (in a dialogue with both the mentee and the mentor). The mentor will be assigned during the first three months of employment.
The final document describing the initiative will be send out ASAP.
Comments:
Kristian: Is there an overlap between this initiative and the teacher development program?
Lone: We have experiences that junior researchers work here in 2-3 years and suddenly they experience that their qualifications were not sufficient to get a permanent position. Junior researchers need support in building up their portfolio. This is not pedagogical supervision – but a way to secure a strong focus on the strategic aspects on building a relevant portfolio.

Recruitment of mentors?
Lone will use the MUS to discuss with the mentee, who will fit as their mentor. It will be a dialogue-based process between the head of department, mentor, and mentee. Lone stresses that to be an academic mentor is also a skill. The hope is that the initiative will benefit both mentee and mentor.

Torill: if someone asked me what to do I would have no idea how to mentoring.
Lone: No guarantees, it is off course up to the junior researcher, but they can benefit from more guidance. Assistant professors not related to a research project or research group can feel they are a bit left alone.

Kirsten: If you as mentor or mentee experience difficulties regarding mentoring, feel free to contact Nina.

4. Debriefing Supervisor allocation process (Stine, Jörn, Lone)
Lone thanks the department for being so helpful and accepting the allocation proposals. This new process is important to the students – and we hope it will also improve completion time etc.

Debriefing the supervisors perspective:
Jonas: When students are shifted over from other supervisors it does not always fit into the supervisors field and background.
Lone: it is a challenge in the cases where we have had to allocate students to a supervisor the students do not know

Christina: Can we say if there is a student we would like to supervise?
Lone: It should be a step before the process starts.
Anna: Is this not undermine the whole idea?
Lone: No, we still keep our promise to allocate a supervisor to all students.

Erik: I lack the possibility to influence the process. Students have very broadly interpreted the keywords. The result is that projects does not fit the supervisor. Mismatch between students powers to decide what they would like to do and the supervisors ability to effect the project idea.
Jonas: I raise the same concern. Students allocated to me are dead set on a project that does not fit the supervisor.

Morten: I like the ambitions of all this. In particular that the workload of the supervisor is taking into account.
Morten lacks a better communication, e.g. in relation to Kick starter meetings before we had finished the allocation process. They are disappointed about not having a supervisor yet.
Lone: Kick-starter: an initiative to help students who do not have a supervisor yet (due to the hiring situation).

Lisbeth: Could we make some kind of priority for students who have followed you specialization. Students you have worked with should be first in line to get you as supervisor.
Lone: If you have a specialization, and have established a collaboration with a student, you should be able to continue your work.

Gitte: Supervisors have to accept that we have to supervise students who are not directly relevant to our research field. Missing the project catalogue, we used to have. As supervisors we should not “own” all projects – consider that there are different kinds of projects (respect if students wants to collaborate with external partners etc.).

Lone: It would be nice to review the new process with Games (Espen).
The fact that we are no longer able to use DVIP for supervision has caused many problems. This process, even though there are still room to improve, is a very positive change for the students.

5. Debriefing B/KDDIT-teaching clusters process (Jonas, Jörn)
Cluster mapping workshop: All BSc and MSc courses are mapped in clusters, in order to make sure there is the right progression in the courses, that we are not doing double work, not repeating course content etc. and also trying to identify a long term planning for who will be course responsible.

Now we have a physical map in 5D-corridor. It is still work in progress.

At the workshop, we had a good discussion about the framing of our courses: course names, how the courses are clustered, etc. Jonas is trying to develop an (ongoing) dialogue about our teaching. Jonas encourages people to visit the room.

6. Vision work day program with focus on ITU values and research group experience sharing (Lone + DD research thing)
Reserve the timeslot: 14 December 9-13 (including lunch).
The planning group have had an intense meeting with good input and discussions, so the program is not ready yet. Lone encourage all to participate.

Focus on:
ITU values
Research group experience sharing.

7. Spring 2019 funding workshop ideas - proposal: invite DFF + coaching from research support (Lone)
Workshop focusing on DD-relevant projects. You can already start thinking about if DFF could have projects relevant to you (you research group).

- during spring: all senior faculty / research groups formulate a 3-5 year funding plan (Lone)
Lone: a funding plan should also contain a plan if the large plans fails.
DFF – we need a better understanding of how to apply there. Understand their application/funding instruments – better alignment.

8. AOB
Paolo will co-head Games program with Jonas from February 2019.
Laurence will co-head KDDIT-program with Jonas.